Personal data of recruitment candidates
1. Who we are and how to find us
Our name is TECTOCOM Sp. z o.o. and our registered office is located in Katowice. We are the controller of your personal data. Our office is in Katowice (address: ul. Jordana 21/5, 40-056 Katowice). You may also contact us via email at: email@example.com or by phone at: +48 32 253 98 12.
2. Why do we process your personal data
If we consider you a good candidate to work with us, we process your personal data to enable you to participate in the recruitment procedures.
Your job offer is received by us directly from you or through a specialised recruitment agency. Either way, you participate in the process of recruitment on a fully informed basis. We hope you do not consider our activities as infringing on your rights and freedom. We make every effort to ensure that our activities do not entail redundant data and are not a surprise for you. By contacting us or the recruitment company, you may expect that your data are processed by your potential employer. Your personal data in the scope indicated in the labour law regulations (Article 22 of the Labour Code and §1 of the Regulation of the Minister of Labour and Social Policy of May 28, 1996 on the scope of documentation keeping by employers in matters related to the employment relationship and the manner of keeping employee’s personal files) will be processed inorder to perform the current recruitment procedure (Article 6 item 1 letter b GDPR). However, other data, including contact details, will be processed based on your consent (Article 6 item 1 letter a RODO), which may be revoked at any time. We may also process your personal data in future recruitment processes, if you have agreed to that (Article 6 item 1 letter a RODO), which may be revoked at any time.
3. Which personal data are processed
We process the following personal data of candidates:
- first name and surname;
- mailing address;
- email address;
- phone number;
- image (CV photograph);
- education (in particular your knowledge of foreign languages and Polish);
- professional experience;
- specialisation. mailing address;
4. Who do we disclose your personal data to?
Your personal data are processed in an IT system shared by TECTOCOM with a related company – PERI GmbH (and other PERI Group entities, the full list of which can be accessed here: https://www.peri.com/en/company/sales-contacts-worldwide.html as well as CENTRIO GmbH Co. & KG). This involves transfer of your personal data to third countries (i.e. outside the European Economic Area, where the GDPR does not apply). We assure you that the data transfer is based on a relevant Joint Controllers agreement between TECTOCOM and the said entity, including the standard data protection clauses adopted by the European Commission.
5. How long are we going to process your personal data?
We make efforts to ensure that your personal data are always up-to-date. To this end we contact you at least once every 24 month for an update. If, for any reason, we cannot contact you during this period, your personal data are removed upon the lapse of 24 months from the date of their collection.
6. How do we enable you to exercise your rights?
Article 15 – Right of access by the data subject
- The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information: a) the purposes of the processing; b) the categories of personal data concerned; c) the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;d) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; e) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing; f) the right to lodge a complaint with a supervisory authority; g) where the personal data are not collected from the data subject, any available information as to their source; h) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
- Where personal data are transferred to a third country or to an international organisation, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 relating to the transfer.
- The controller shall provide a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form.
- The right to obtain a copy referred to in paragraph 3 shall not adversely affect the rights and freedoms of others.
Article 16 – Right to rectification
The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
Article. 17 – Right to erasure (“right to be forgotten”)
- The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies: a) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; b) the data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing; c) the data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2); d) the personal data have been unlawfully processed; e) the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject; f) the personal data have been collected in relation to the offer of information society services referred to in Article 8(1).
- Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers who are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
- Paragraphs 1 and 2 shall not apply to the extent that processing is necessary: a) for exercising the right of freedom of expression and information; b) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; c) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3); d) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or e) for the establishment, exercise or defence of legal claims.
Article 18 – Right to restriction of processing
- The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies a) the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data; b) the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead; c) the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims; d) the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.
- Where processing has been restricted under paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
- A data subject who has obtained restriction of processing pursuant to paragraph 1 shall be informed by the controller before the restriction of processing is lifted.
Article 21 – Right to object
- The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1), including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.
- Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing.
- Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.
- At the latest at the time of the first communication with the data subject, the right referred to in paragraphs 1 and 2 shall be explicitly brought to the attention of the data subject and shall be presented clearly and separately from any other information.
- In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications.
- Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1), the data subject, on grounds relating to his or her particular situation, shall have the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
Article 20 – Right to data portability
- The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where: a) the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1); and b) the processing is carried out by automated means.
- In exercising his or her right to data portability pursuant to paragraph 1, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible.
- The exercise of the right referred to in paragraph 1 of this Article shall be without prejudice to Article 17. That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- The right referred to in paragraph 1 shall not adversely affect the rights and freedoms of others.
To exercise any of the above rights, please contact us via email to the address from which we have contacted you or at firstname.lastname@example.org. You may also contact us by phone at +48 32 253 98 12.
7. Lodgment of complaint with a supervisory authority
Pursuant to Art. 77 of the GDPR, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the provisions of the GDPR. In Poland it is the President of the Personal Data Protection Authority – you may lodge the complaint by traditional post with: Urząd Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa, via email to: email@example.com, or to the electronic receipt box. You may also obtain more detailed information (including the current phone numbers) from: https://uodo.gov.pl/p/kontakt
8. Is it necessary to provide your personal data to conclude a contract with us?
At this stage, we do not enter into any contract with you. Your personal data are disclosed to us for the purpose of participation in the recruitment process.
9. Sources of your personal data
You probably responded to our advertisement using the application form available at our website, or emailing us or contacting us through social media. If this is so, the first batch of data was provided to us by you.
Sometimes, we also contract recruitment to an external recruitment agency Cyclad sp. z o.o. of Warsaw. Your personal data may originate from them. Therefore, we contact you so as to provide you with the information contained in this document as soon as possible.
10. Automated processing and profiling
We do not perform automated processing of your personal data and we do not engage in profiling within the meaning adopted in the GDPR.